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Building maintenance companies

Building maintenance companies

Building maintenance companies are set up with a huge amount, which must be processed in a timely manner each month to prepare invoices for a large number of tenants who use their services. The cost of each building is necessary to properly allocate to all properties in it. The profitability of each contract must be monitored and properly managed.
Building maintenance companies are characterized by:

  • A huge number of contracts that need to be managed properly and on time;
  • Clients who expect quality documentation (offers, pro forma invoices, contracts, invoices, maintenance costs...);
  • Need to monitor the profitability of each property, instead of monitoring only the profitability of the whole company;
  • Large number of commercial activities to a significant number of customers;
  • Team management (in terms of human resources) is a major organizational challenge;
  • Need for complex financial statements;
  • Need for budgeting and monitoring of performance on real estate and for the whole company.
  • Starting point

    Based on the abovementioned factors, the need to use a business system that can administer, control and inform about all important parameters, appears. In recent years our team at ERP.Agency has successfully implemented several projects in companies engaged in building maintenance, and has gained excellent experience and references in this industry.

    Building maintenance companies

    System requirements

    The business system in a building maintenance company must provide:

  • Advanced sales and sales management tools;
  • Measurability of the time used and consumables for each building;
  • Allocation of costs to tenants;
  • Service fee;
  • Wide range of complex reports, charts, spreadsheets;
  • Creating an annual plan and monitoring the implementation;
  • Built bonus scheme for employees;
  • Tools for HR team management (job opening, interview, evaluation of candidates, monitoring employee development, rewarding, etc.).
  • Business needs

    The quality business system in building maintenance companies is the basis of their success. Any improvisation for commercial activities can lead to loss of transactions. Any improvisation in the management of the most important resource - employees, can lead to collapse of the team. Improvisation or lack of a business plan often leads to financial problems. Improvisations in the billing process can lead to dissatisfaction among service users. That is why the companies engaged in building maintenance have a real need for a quality business system that unites all business processes.

    What did our team do in order to answer these requirements?

    Our team at ERP.Agency has developed its own modules, used by companies for maintenance of buildings. They automate sales processes - creating offers by calculating and describing products/services. The process of creating invoices, contracts, monitoring the reserve and current fund of the building is automated, but also provides tools for budgeting and monitoring of all important parameters to maximize profits for these companies.

    List of common problems

  • Use of many non-integrated applications;
  • Incomplete documentation for buildings and contracts;
  • Offers and other commercial documentation are prepared without procedure and traceability;
  • Very complex reports are created manually via auxiliary tools;
  • Lack of an annual business plan;
  • Employee management is performed without any auxiliary tools.
  • Successful implementation in:

    House Master Plus – Skopje

    Number of employees: 31
    Year of implementation: 2013

    Implemented packages:
    – Monthly billing package;
    Sales and sales management
    – Improve collection;
    Budgeting and budget monitoring;
    – Internal management reporting;
    – HR tools.

    Recommended solutions from ERP Agency

  • A package of tools for creating monthly invoices and monitoring contracts;
  • Sales and sales management;
  • Budget planning and monitoring;
  • Cloud;
  • Improved debt collection;
  • Internal management reports.
  • If you and your company are interested in the topic of improving business processes, call us to schedule a presentation.
    Begin your own successful story!

    Our solutions

    By business processes

    All solutions are the result of careful listening and answering of the requirements of our customers. Added to this is experience as well as shared knowledge with our colleagues from other countries.

    Solutions by business processes

    All solutions are the result of careful listening and answering of the requirements of our customers. Added to this is experience as well as shared knowledge with our colleagues from other countries...
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    By application areas

    See how ERP Agency Ltd. with its various products and solutions has created successful projects in a number of companies for production, services and trade.

    Solutions by application areas

    See how ERP Agency Ltd. with its various products and solutions has created successful projects in a number of companies for production, services and trade...
    See more